Below are the principles of personal data processing and cookie policy of Ekstrakt Sp. z o.o. (here in after referred to as the “Ekstrakt” or just “we”).
The policies below apply to:
business partners, e.g., clients, contractors and associates and their employees,individuals contacting us via e-mail or traditional mail,
visitors of our websites.
Legal provisions
The provided data is processed according to the provisions of:
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, as amended (General Data Protection Regulation, “EU GDPR”), as well as national implementing acts and law provisions – in relation to the processing of data by Ekstrakt.
Business Partners – clients, contractors and associates
During our daily business operations, we regularly receive personal data of our business partners and their representatives or employees. Such data may come directly from the person or their employer and usually include: first and last name, e-mail address, telephone number, place of work, position and a person’s image.
Both our clients, contractors and associates as well as their representatives and employees are hereinafter referred to as “business partner”. If as e.g., an agent or a representative you act as the intermediary in contact with the person whose data you provide to us, in order to respect their rights, you should pass this policy onto them as soon as you receive it.The controller of such personal data is the Ekstrakt Sp.z o.o. company which as a result of the above actions received your personal data.
For the needs related to our cooperation, including establishing, maintaining business relations as well as concluding and executing contracts with business partners, we may process your data on various legal grounds:Art. 6 (1) (b) of EU GDPR for activities related to the conclusion and performance of concluded contracts, i.e., processing is necessary to perform the concluded contract concluded with the business partner (or on their behalf), or to take action at your request, before concluding a contract,Art. 6 (1) (a) of EU GDPR in the case of activities to which the business partner agrees (e.g., adding data to our contractor database, if it is mentioned in the documents), i.e., processing takes place with an express consent, which is given while providing us with data,Art. 6 (1) (c) of EU GDPR for activities carried out due to our legal obligation (e.g., storing documents for accounting purposes), i.e., processing is necessary to fulfill our legal obligation,Art. 6 (1) (f) of EU GDPR for activities carried out due to legitimate interests pursued by us or a third party (use of data in the produced materials, e.g., BTS films and photos or audio recordings storage of documents containing data for purposes of proof, until the potential claims related to them expire), i.e., processing is necessary for the purposes of legitimate interests pursued by the controller or by a third party, The data will be stored for the period necessary for the expiry or limitation of claims related to the legal relationship between us (e.g., a contract) or a longer period if such is required by the provisions of generally applicable law.
More information about your rights can be found in the last paragraph of the privacy policy.
Contacting Ekstrakt
If you provided us with your personal data via a contact form, an e-mail or a phone call, we will process such data to get familiar with your message, identify the sender, process the message and continue correspondence.The personal data controller is the Ekstrakt Sp. z o.o. company you are in contact with. For such needs, we may process your data on various legal grounds:Art. 6 (1) (b) of EU GDPR for activities related to the handling of your message (contact details), i.e., processing is necessary to perform the contract concluded with you (or on your behalf), or to take action at your request, before concluding the contract,Art. 6 (1) (a) of EU GDPR in the case of other data you provided us with, i.e., processing takes place with your express consent, which you give by providing us with data deliberately and voluntarily,After completing our correspondence, we will archive your data and messages as evidence of your prior consent and to defend our rights in a potential claim, which is the legitimate interest of the controller (Art. 6 (1) (f) of EU GDPR).
More information about your rights can be found in the last paragraph of the privacy policy.
Cookies and similar technology
To make our websites work properly and to adjust our content to the user, we place small data files called cookies or similar technologies (e.g., pixels) on your device. Most big websites do this too. Our websites’ administrator is Ekstrakt.
You agree to our cookies and similar technology by accepting the information shown to you on banners or pop-ups when you visit our websites for the first time. Please remember that you may control and delete cookies in the settings of your web browser – for details, please see aboutcookies.org. You can also delete all cookies stored on your device via browser settings or set most browsers to prevent cookie from being placed in future.
A “cookie” is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as username, language, font size and other display preferences) over a period of time, and allows a controller to analyze the website traffic and run some marketing activities.Some cookies are stored in the device’s memory only during a user’s browsing session (sessions cookies). There are also permanent cookies which can retain user preferences for a particular website, allowing those preferences to be used in future browsing sessions (time of such cookies may be limited in the browser’s settings).
Cookies on our websites are generated also by third parties, who support functioning of our websites and quality of our services, in particular Google (Google Analytics), Meta (Meta Pixel).
These parties generate cookies allowing us to automated monitoring of the website traffic, data analysis, running statistics and creating reports which allow as to improve managing of these websites as well as their quality and effectivity.
Some cookies serve our and third parties’ marketing purposes. For example, using Facebook pixel, we can direct to you personalized ads in terms of your behavior on our services. The Facebook pixel creates a direct connection to the Facebook server, which is notified of your visit to our website, which allows e.g., to create groups of similar recipients and more effectively reach the right group of Internet users.
Meta and Google can assign the information collected through cookies to your profile on their sites and publish ads based on your interests.
You can disable these functions as part of your Facebook account settings using the instructions at: https://www.meta.com/ads/website_custom_audiences/, and in the case of Google at: https://www.google.com/ads/preferences and by installing the browser plug-in located at: https://tools.google.com/dlpage/gaoptout.
Anyone can also opt out of viewing behavioral ads via the European Interactive Digital Advertising Alliance (for Europe) or Digital Advertising Alliance (for USA) websites.The data collected in the above manner does not allow us to identify you. Some information collected using cookies may, however, constitute personal data, and we see the authorization to process them in the legitimate interest of the controller (Art. 6 (1) (f) of EU GDPR), i.e., conducting analysis, checking user preferences and optimizing business activities. We process this data until the purpose of processing ceases to exist, i.e., for example, completion of analysis or marketing activities. You have the right to object to such processing that can be carried out by changing the browser settings and using methods indicated in the previous sections.Google and Facebook collect data on servers in the USA, so they cooperate with us using the Standard Contractual Clauses approved by the European Commission to ensure an adequate level of protection of personal data required by European or British regulations.More information about your data collected by the abovementioned third parties, as well as about your rights can be found here:
Meta: https://meta.com/about/privacy/
Google: https://policies.google.com/technologies/partner-sites
More information about your rights can be found in the last paragraph of the privacy policy.
Contacting Ekstrakt
Notwithstanding the rights described in specific paragraphs above, you have the following rights:
the right to information on how your data is processed;
the right to request access, correction, transfer and, in certain cases, limitation of the processing or deletion of your data (in specific cases we may refuse to comply with the request, e.g., if we have other grounds for processing the data);
the right to object to further processing (if the processing was based on our legitimate legal interest);
the right to withdraw consent to the processing of personal data (if the processing was based on such consent), the exercise of the right to withdraw consent shall not affect the processing which has taken place previously;
The rights may be exercised by contacting us by e-mail at hi@ekstrakt.studio, in writing to the address provided in the introduction or through other dedicated methods specified in the regulations.
Creative Production Studio.
